The board of a residential complex (apartment) must have at least once a year an annual assembly called "Kat Malikleri Toplantısı". The invitation has to be sent by registered mail to the home address of the owners.
Invitations send with electronic mail, by telephone or other forms are not legally correct and could cancel the annual meeting. Other forms of inviatitions are only possible if they are mentioned in the statutes (Yönetim Planı).
The invitation should be send at least 15 days before which includes the date, time and location of the meeting. It is also wise to mention when an additional meeting is planned, in case of that not 50% of the apartment owners has attend the meeting. This second meeting has to be at least 7 days after the first meeting. During the second meeting it is possible to vote with minority. Decisions can be taken even when not 50% of the owners are present. Only selection of a new manager or a new controller is not possible with minority votes.
The announcement of the meeting agenda has to be mentioned in the invitations.
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